Do You Need a Wedding Coordinator?

We are amazed at the number of brides who confess they did not have a wedding coordinator (and wish afterwards they had).

If you are spending over $15-20K on your wedding, you should consider doing yourself a favor and hire a coodinator. A “day of coordinator” will cost your budget between $1000- $1500 but will be worth every penny.

Here are some questions to ask yourself:

1. Do I want to be involved in the decor/venue set up on the morning of my wedding, or would I rather be having my hair and make up done?
2. Do I have a large support system, friends and family that would not mind helping at the venue on the day of my wedding?
3. Am I ok with being asked questions throughout my wedding day? (by vendors, photographers, DJ, you name it).
4. Do I plan on being available for every aspect of my wedding day coverage? This means monitoring your cell phone during the entire set up of your venue and vendors.
5. Do I feel secure about my wedding planning organization and process? Am I super organized, mildly organized, or barely organized?
6. Do I trust my vendors to set up and do what I have contracted them to do?
7. Do I trust my venue and/or caterer to oversee the day completely?
8. Do I have a blended family (divorce of parents, difficult in laws, etc) or other relatives that I am concerned may be challenging?
9. Is there a coordinator at my church or place where I plan to have my ceremony?
10. Does my bridal party number less than six?

If you answered no to any or most of these questions, here are some reasons you should consider a wedding coordinator. These correspond to the questions above, in numeric order.

1. Most of our brides get to the point where they realize they want to have their wedding morning set aside for hair and make up, instead of hanging decor or setting up at their venue. If you cannot get into your venue to decorate the evening or day before the wedding, you should plan on double the amount of time you anticipate (on the morning of) to set up your decor and have everything in place.
2. If you anticipate your family and friends will help you, think again. Do you really trust them to be 100% into your wedding? If you are counting on relatives over age 50, or family with small children, you should have a back up plan.
3. Unless you have a strong timeline and a DJ or venue coordinator who is dedicated to overseeing your day, you will be asked questions throughout the day, or your mother or mother in law will be.
4. You cannot shut your cell phone off during the day of your wedding unless you are truly super organized and have thought of everything.
5. If you are super organized, you may need someone to bounce ideas off of, or to help you monitor your worry or over concern. If you are not good at holding yourself accountable during the planning stages, a coordinator will prompt and monitor you, guiding you through the planning process.
6. Most vendors will do as they are told, but it takes a solid venue coordinator to make sure they set up where they are supposed to.
7. Does your venue coordinator reply to your emails promptly? Have they offered to do a timeline for you? Are they assuring you they will do everything you need? Check their reviews on various websites and see how they rate on their wedding day delivery.
8. There is drama at every wedding in some shape or form. An over zealous mother, a jealous (biological or step) father, a flower girl that has a melt down when she’s ready to go down the aisle. Even grandmas that threaten to make a scene. You wouldn’t believe what we’ve seen!
9. If your church or venue doesn’t have a designated ceremony coordinator, you need someone in charge. The officiant does not always want to oversee every aspect of the ceremony.
10. More than two bridesmaids or groomsmen, plus flower girl and/or ring bearer, organist or music person, pastor, relatives, guests, etc. Need we say more?

We welcome the opportunity to meet you (free of charge) to assess whether you need us or not. There is never a charge for an initial consultation, whether it’s in person or via video chat.

Let us help you have a fabulous wedding day. Use the Contact tab above and send us an email. We’d love to meet you.